The Challenge

Doing business can be a complex and laborious task for suppliers. Companies typically have many requirements of compliance to communicate to their suppliers. In turn, suppliers must understand those requirements and then provide supplier declarations stating that those requirements have been met.

The supplier declaration process can be slow and resource intensive.  Requirements are often processed manually and traced manually throughout the system. Hard work and hyper vigilance are necessary in order to track hundreds of requirements from conception, to agreement and buy in, to inclusion in supplier declarations.

Suppliers are often stuck throwing manpower at the problem, tracking multiple sources and lists of requirements in hundreds of disparate Excel worksheets.

The processes to ensure that each corresponding requirement is covered and fulfilled by a supplier declaration are fraught with the manual tasks of tracking down different sources of information in different locations and, often, different formats. In the case of suppliers that consist of merged companies or geographically dispersed sites, the tools to track requirements and supplier declarations might even reside on incompatible computer systems or applications, thereby further complicating the process and increasing the risk of issues being missed.

Suppliers are faced with the onerous task of staying on top of the whole supplier declaration process lest a requirement slip through the cracks and cause major problems.

ReqMan™ is free – what’s the catch?

The Solution

ReqMan™ is a Web-based tool ensuring instant access to information from a Web browser on any computer. Information is stored in one central database on the ReqMan™ server at a RequirementOne facility.

There’s no longer a need to deal with the overhead and fallibility of having data constantly manipulated manually because information is stored in disparate locations or disparate applications.

ReqMan™ Supplier Declarations are centralized, traceable, and customizable, ensuring a process with accountability and cohesiveness built-in. Customers start by identifying requirements and entering them into the system.  Requirements can be revised at any point and can have attributes added to them such as “source”, “test required”, and so forth.

You can then automatically create documents based on selected requirements, including supplier declarations. Also, the digital documents created during this process can be transferred to workflows for follow-up and assurance that procedures are adhered to consistently each and every time.

Task lists are easily generated so each step in the supplier declaration process can be traced to who’s doing what and when. Moreover, all tasks and follow up are included in one easy overview and tasks and escalation procedures can be tied to specific steps and conditions in the workflow.

In addition, because the requirement to supplier declaration process is fully-accessible and customizable by everyone in the supplier/distributor relationship, priorities can be set interactively, vague or incomplete requirements can be clarified much more efficiently, and redundant requirements can be identified and eliminated quickly. Bottlenecks or gaps in the process can be examined and remedied by all participants.

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